Aviation Administrator

This position reports to the Flight Operations Manager and the Chief Pilot.

Responsibilities of the Position

  • Provide flight-following to aircraft that are being ferried to/from a project location, as well as for local CYOW equipment testing and pilot training;
  • Collect and review pilot log books to ensure that operational limitations as per CAR Standard 722 Division X are maintained;
  • Maintain pilot training records for validity and recurrent training as well as liaising with industry training providers to coordinate training upgrades and upkeep (flight safety, water egress, first aid, PCC, etc);
  • Monitor pilot files for in-house training validity and issue reminders and provide follow-up when initial or recurrent training becomes due;
  • Assist in the production of training materials and their dissemination;
  • Track daily flight plans and weight and balance documents to ensure completion and accuracy;
  • Manage operational equipment inventories (life vests, iPads, GPS’, life rafts, headsets, satellite phones, etc) to ensure their recertification deadlines are met and life span limitations are not exceeded;
  • Update GPS databases, subscriptions and satellite radios receivers;
  • Order supplies considering the requirements for each project and create, update and close purchase orders;
  • Update the Flight Operations internal Wiki with the latest manuals, forms, and documents;
  • Validate local and international airspace usage and landing fees;
  • Assist in the transfer and control of project documents in their directories;
  • Prepare amendments to department forms and manuals as requested;
  • Report any findings with regard to quality assurance, including compliance and non-conformance to the Quality Assurance Manager:
  • Support deployed pilots and other field crew members with logistics and documentation assistance;
  • Complete annual tasks such as preparing summaries for annual pilot reviews, amending AOC/NAFTA paperwork, and applying for aircraft radio licenses, etc;
  • Understand adhere to, and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations; and
  • Other duties as requested.

Qualifications and Experience

  • Ability to obtain a Restricted Area Identification Card (RAIC) for the Ottawa international airport;
  • Proficient and comfortable with the Microsoft Office suite (Word, Excel, etc.);
  • Advanced ability in multitasking, time management, and organizational skills;
  • Self-motivated, independent requiring minimal supervision, and proactive;
  • Proficient in communicating via email and telephone with colleagues, vendors, and regulatory authorities.


SGL is committed to promoting employee wellness and successful work-life balance. Employee benefits include (but are not limited to):

  • Comprehensive benefits coverage including health, dental, vision, and paramedical;
  • Life insurance;
  • Employee and Family Assistance Program;
  • Paid vacation, personal leave, and medical leave;
  • On-site gym and fitness classes;
  • Social gatherings such as BBQs throughout the year; and
  • Free parking

If you are interested or know a qualified person who would be interested, please forward their resume to careers@sgl.com. Please include the position title in the subject line of your email.

Sander Geophysics is an equal opportunity employer. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, contact Human Resources prior to your interview. Please note that only applicants selected for an interview will be contacted. We thank all applicants for their interest.