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Aviation Administrator, part-time


Department Flight Operations
Reports to Flight Operations Manager and Chief Pilot
Location Ottawa office

SGL is hiring a part-time Aviation Administrator. The anticipated schedule is two to three, 8 hour days a week, not weekends.

Responsibilities of the Position

  • Provide flight-following to aircraft being ferried to/from project location, as well as for local CYOW equipment testing and pilot training;
  • Collect and review pilot log books to ensure that operational limitations as per CARs Standard 722, Division X are maintained;
  • Maintain pilot training records for validity and training recurrency requirements and liaise with industry training providers to coordinate training upgrades and upkeep (FlightSafety, water egress, first aid, PCC, etc);
  • Monitor pilot files for in-house training validity and issue reminders and provide follow-up when initial or recurrent training becomes due;
  • Assist in the production of training materials and their dissemination;
  • Track daily flight plans and weight and balance documents to ensure completion and accuracy;
  • Manage operational equipment inventories (life vests, iPads, GPS’, life rafts, headsets, satellite phones, etc) to ensure their recertification deadlines are met and life span limitations are not exceeded;
  • Update GPS databases, subscriptions and satellite radios receivers;
  • Order supplies suited to project requirements and create, update and close purchase orders as necessary;
  • Update the Flight Operations section of the internal Wiki with the latest manuals, forms, and documents;
  • Validate local and international airspace usage and landing fees;
  • Assist in the transfer and control of project documents and upkeep to their directories;
  • Prepare amendments to department forms and manuals as requested;
  • Report any findings with regard to quality assurance, including compliance and non-conformance to the Quality Assurance Manager:
  • Support deployed pilots and other field crew members with logistics and documentation assistance;
  • Complete annual tasks such as preparing summaries for annual pilot reviews, amending AOC/NAFTA paperwork, and applying for aircraft radio licenses, etc;
  • Understand, adhere to, and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations; and
  • Other duties as requested.

Qualifications and Experience

  • Ability to obtain a Restricted Area Identification Card (RAIC) for the Ottawa international airport;
  • Proficient and comfortable with the Microsoft Office suite (Word, Excel, etc.);
  • Advanced ability to multitask, as well as competent time management, and organizational skills;
  • Self-motivated, independent and proactive requiring minimal supervision; and
  • Proficient in communicating with coworkers, vendors, and regulatory authorities by email and telephone.

If you are interested or know a qualified person who would be interested, please forward their resume to careers@sgl.com. Please include the position title in the subject line of your email.

Sander Geophysics is an equal opportunity employer. Please note that only applicants selected for an interview will be contacted. We thank all applicants for their interest.